For the entire file, we do it for a little over four years. We try to do right by people and not leave ourselves exposed, but that’s the federal statute of limitations for most lawsuits.
There’ll be at least some record indefinitely afterward, in case someone calls for a reference check or apply for re-employment. Even with hourly employees, we want to at least be able to confirm that they worked there. We rarely have people banned for life from re-employment (at this writing, the company is young enough that it still has more people banned for life from employment to begin with that we have banned for life from re-employment), but it happens . . .
Former employees, basically, we “triage” — those former employees who we’d welcome back if they were interested at some point in the future, those with whom we could talk about it; and a few who, forget it, don’t even bother showing up. Accordingly, we’re more incentivized to hang on to more complete records of management and salaried employees than we would be for unit-level, hourly employees.
Even then, there’s not that much to hang on to other than personal data, training records, and evaluations. As a matter of policy, if you work for us and get into trouble and get written up, we purge it from the file after a time — six months to a year in most cases — if you don’t do the bad thing again or get into any more trouble.
Originally appeared on Quora
There’ll be at least some record indefinitely afterward, in case someone calls for a reference check or apply for re-employment. Even with hourly employees, we want to at least be able to confirm that they worked there. We rarely have people banned for life from re-employment (at this writing, the company is young enough that it still has more people banned for life from employment to begin with that we have banned for life from re-employment), but it happens . . .
Former employees, basically, we “triage” — those former employees who we’d welcome back if they were interested at some point in the future, those with whom we could talk about it; and a few who, forget it, don’t even bother showing up. Accordingly, we’re more incentivized to hang on to more complete records of management and salaried employees than we would be for unit-level, hourly employees.
Even then, there’s not that much to hang on to other than personal data, training records, and evaluations. As a matter of policy, if you work for us and get into trouble and get written up, we purge it from the file after a time — six months to a year in most cases — if you don’t do the bad thing again or get into any more trouble.
Originally appeared on Quora
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